One thing that will be beneficial for you as you move forward in your career is to take a good hard look at the different ways in which your communication with fellow staff and contacts within the business world. They say you only get one chance at a good first impression, so the way that you communicate is incredibly important. Be it on the phone, via email, or face to face, this article is going to guide you through how to ace your communication skills and improve your standing in the professional world.
On the phone
In the business industry, getting in touch with people via phone calls is an efficient and informal way of keeping the people that matter in the loop and ensuring that you stay on track.
One way of making sure that you get the most out of this form of communication is to look into streamlined systems such as Monster VOIP. This is a phone system that allows you to back up your telephone information and messages at four data centers so that you never miss a message. It unifies your technologies, and you can also use their app to check in on all messages, call, and voicemails from anywhere in the world.
The typed word
Another great way of keeping touch with people in the business world, especially when you need to go into issues and projects in more detail and want to keep a visual record, is email. There are lots of email providers that are easy to navigate and organize, but the real key is knowing how to write the best emails to present yourself in a professional manner.
Using a guide to writing the perfect email might sound like something you don’t need to do, but giving yourself a refresher in how to get your point across well and write in a polite manner is always useful.
Remember to keep your messages succinct. The fellow professionals you will be contacting will be just as busy as yourself and will not appreciate having to read through a long rambling message that could be condensed to one paragraph.
Talking to people in person
The final point in this guide is the oldest form of communication- talking in person. Finding more effective ways to communicate in the workplace is one of the best ways to ensure that all the people you are working with feel valued and listened to, which is also the best way to get the best work ethic out of your employees.
Try holding informal, open meetings as a starting point. This immediately takes the potentially intimidating pressure off of the occasion and allows the people you are conversing with the have a two-way dialogue where ideas can be bounced around freely without any judgment anymore.